The following sets out the situations whereby we collect your personal information and our processes and policies for handling that information.
When you look at this website, our server makes a record of your visit and logs the following information for statistical purposes:
a. the user's server address;
b. the user's top level domain name (for example .com, .gov, .au, .uk etc);
c. the date and time of visit to the site;
d. the pages accessed and documents downloaded;
e. search strings entered;
f. the previous site visited; and
g. the type of browser used.
No attempt will be made to identify users or their browsing activities except in the unlikely event of an investigation, where a law enforcement agency may exercise a warrant to inspect the Internet Service Provider's logs.
This site contains links to other websites. We are not responsible for the privacy practices or the content of such websites. Other websites are responsible for informing you about their own privacy practices.
In addition to web server logs, we use Google Analytics, a web analytics service provided by Google Inc. (Google). Reports obtained from Google Analytics are used to help improve the efficiency and usability of this website.
Google will use this information for the purpose of evaluating your use of our website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf.
Notwithstanding the submission of Online Applications, we will only record your e-mail address if you send us a message. It will only be used for the purpose for which you have provided it and will not be added to a mailing list unless supplied for that reason. We will not use your e-mail address for any other purpose, and will not disclose it, or the content of your email, without your consent.
The email address provided during the Online Application is used to send an email acknowledging receipt of the application. Thereafter, the email address is used to communicate with the applicant with respect to the application and participation in a voyage in Young Endeavour.
We require the collection of personal information when you complete an online application to facilitate participation onboard the Sail Training Ship Young Endeavour. The personal information provided to us from the online application is handled only by the staff of YEYS and is used in the following ways:
a. to arrange participation in a voyage in Young Endeavour;
b. to clarify a participants medical fitness to participate in a voyage onboard Young Endeavour, the health information collected will be passed to the Royal Australian Navy’s Fleet Medical Officer for review;
c. in case of emergency, appropriate elements of an applicants’ personal information will be disclosed to appropriate emergency authorities or medical care providers;
d. if consent is given – the participants name, address and phone number will be provided to fellow voyage participants on the same voyage;
e. if consent is given – the participants phone number can be provided to members of the media to solicit comment from the participant; and
f. if consent is given – so that YEYS can send mail, email and SMS to the participant.
Health information collected through the online application process may be considered sensitive information under the Privacy Act. This includes the collection of your Medicare number as well as medical information. We will handle that information in accordance with the Privacy Act.
If you do not provide the required information to us when making an online application, you may not be able to sail with us.
Disclosure of Personal Information
We may disclose your personal information to:
• YEYS staff members;
• Young Endeavour crew members;
• courts and regulatory authorities as required by law; and
• any other organisation or individual for any authorised purpose with your express consent.
The Young Endeavour Youth Scheme uses Swift Digital, an online marketing platform service provider to send and manage emails and SMS. In using this service, the company may collect personal information which may contain email addresses and other information to be used for the distribution of email campaigns and other important information.
All information collected using the Swift Digital service is the property of the Young Endeavour Youth Scheme and is never shared or used by third parties.
Swift Digital maintains your data in compliance with Australia's SPAM Act 2003 and Australian Privacy Provisions.
All data is maintained within Australia and never leaves Australian jurisdiction. Where stipulated data is encrypted in transit using SSL connections. All data stored via Swift Digital is encrypted at rest.
Should you wish to contact Swift Digital, you can find contact details on their website.
Storage and Security
We are committed to ensuring that your personal information is protected from misuse and loss and from unauthorised access, modification or disclosure.
We may hold your information in either electronic or hard copy form. Personal information is destroyed or de-identified when no longer needed or when we are no longer required by law to retain it.
As the internet is inherently insecure, no information transmitted over the Internet can be guaranteed to be secure. We cannot guarantee the security of any information that you transmit to us, or receive from us. As such, the transmission and exchange of information is carried out at your own risk.
Access to and Correction of Personal Information
You have the right to request access to any personal information held by us. You also have the right to request personal information be corrected. If you wish to make such a request please use the contact details as set out below.